Thanks for taking the time to read our policies! We hope you can understand that over the years we have had to develop these policies and procedures in an effort to reduce last-minute cancellations, no-shows and other situations that are bad for our business and our clients.
By following these policies we have been able to keep our doors open and continue to give our beautiful Gold Coast clients stunning lashes!
There is a 1.1% card fee on all credit, debit or other cards to help us cover some of the transaction fees for these payment types (our provider ‘Square’ has a flat 1.9% fee). We also accept cash to avoid the card surcharge.
We understand that having kids can take its’ toll on your “me time” (Melissa, founder of The Lash Spa, has two) and so WE GET IT! In the past we would discourage our clients from bringing along their little ones, simply because we never had the space. Now that we’re in a much larger salon with private treatment rooms, we’re more than happy to accommodate any plus ones. We only ask that they are well-behaved and can entertain themselves for at-least 30-60 minutes (ipads/iphones with headphones are encouraged). The only new rule is no eating any messy foods on the salon chairs, unless supervised. Chocolate stains are an absolute pain to clean! Our technicians always want to ensure the best quality of lashes and unfortunately it’s impossible to both babysit and lash. We hope you all understand this small rule and we’re excited to meet your mini me’s! 🙂
NOTE: Children of any age cannot be left in the reception area during an appointment – they MUST be taken into the treatment room with you. Our team members are not able to supervise children and our business insurance does not cover us for anything relating to unaccompanied children such as injuries or broken equipment. If you cannot take your child into your treatment room then please do not bring them to your appointment.
Please refrain from bringing pets to your lash appointment. We’re pet lovers ourselves, but allergies are common and we’d hate to have a client leave an appointment sneezing due to a pet in the salon earlier that day. And as with the children, your eyes will be shut for up to an hour or more meaning you can’t properly supervise them.
Changes to Lash and Brow Artist
We do our best to keep you with the lash and brow artist that you booked with, and 95% of the time that won’t change. However due to things like team members having sick days or unexpected scheduling issues we may need to move your booking to another lash and brow artists – but rest assured that we’ll always put you with someone of equal skill level, and with detailed notes on how you like your lashes or brows plus all the same products and equipment, you’ll get the same beautiful results that you’re used to while getting to try someone new.
To secure a booking in salon or over the phone we ask for 50% as a booking fee for bookings over $50 which is deducted from the total appointment cost. For bookings under $50 we ask for the full booking amount. The appointment can be rescheduled or the booking fee 100% refunded when 12 hours or more notice is given and can be paid via cash or credit card.
All online bookings are taken with a small $1.25 booking fee which is deducted from your appointment when you’ve completed your booking. This booking fee is transferrable if you move your appointment, and refundable if you cancel your appointment with at least 12 hours notice.
There is no fee to reschedule or cancel a booking when at least 12 hours notice is given, and you can do it easily from within our Lash Spa app with a few clicks anytime day or night.
Note: Trying to cancel or reschedule a booking from the app within our 12-hour cancellation window will not work and fees will apply.
We are one of the only Gold Coast salons open on a Sunday due to the very high cost of wages on Sunday (around $55 to $60 per hour). To help cover this cost we have a small 5% Sunday surcharge which only applies to services (not products) that will be automatically added at checkout. This 5% surcharge is waived for new clients on a Sunday.
Last Minute Cancellation/ No-Show Policy
- First and second last-minute cancellation: Giving less than 12 hours notice to cancel or reschedule a booking means the 50% booking fee will not be refunded – or if booking on the app you will be charged 50% of the booking.
- Third and any future last-minute cancellations: If you have previously had 2 or more last-minute cancellation fees, further fees will be charged at 100% of the booking price and online booking access via our app and our website will be disabled. To make future bookings a 100% upfront booking fee will be required over the phone via credit card.
- Sunday last-minute cancellation/no-show: Due to the incredibly high cost of wages on Sundays any last-minute cancellations (with less than 12 hours notice) or no-shows on a Sunday will be charged at 100% of the booking including the 5% Sunday surcharge.
Unfortunately, we cannot waive these fees due to unforeseen circumstances such as cars breaking down, personal family reasons, health issues, or anything else – it’s non-negotiable, and so if you’re not certain you can make it to your appointment (for example if your workplace may call you in for a shift or you have a child in daycare or school who may be sent home sick with no other care option than yourself) then it’s best to book a time when you know you will be able to make your appointment. Or try a spur of the moment booking on a less busy day like a Monday or Tuesday to see if we have availability, rather than booking in advance and forgetting about your appointment until it’s too late.
We do understand that life gets busy and things can unexpectedly come up, but as a small business we have that time set aside with staff who need to be paid and many other running costs so we feel that our cancellation fees are very reasonable – if you ever do a last-minute cancellation or no-show please know that there’s never any hard feelings! We always look forward to seeing you back in the salon and appreciate all our wonderful clients 🙂
We have a firm no-show and cancellation policy (it’s the only way we have managed to stay in business). We do not waive our no-show fee or cancellation fees under any circumstances. We hear many extreme situations on a daily basis from clients attempting to avoid no-show fees which is why we now have a blanket rule that fees cannot be waived. We are very sorry to hear of our clients experiencing misfortune and sympathise greatly – all we ask is for plenty of notice that you cannot attend your appointment so we can fill your spot with another client.
Coronavirus Cancellations: If you do a last-minute cancellation or no-show due to cold and flu symptoms then we can credit the booking fee to your next appointment as long as you provide the results of your coronavirus test within 72 hours (if the test comes back positive then your next appointment cannot be within 14 days of the test) of your booking. The test should also be photographed next to something with the date of the test written on it such as a phone or tablet (just so we know it’s not an image copied from Google images – this has unfortunately happened several times in the past). If you are suffering symptoms then we don’t want or expect you to come to your appointment – but you must also follow the government-required mandatory Covid19 test.
Treat Points Validity
Treat points are our system for rewarding regular clients with free services where each dollar you spend on service equals one treat point – basically, every 10th appointment will be covered by treat points! However these points will expire if an account remains inactive for a 6-month period. So if a client doesn’t make any visits to the salon for a 6-month period, their treat balance will be automatically reset.
We are generally booked out on Thursday to Saturday – especially before events such as Easter, Christmas and New Years. If you’d like to come and see us for an appointment and have left it a little late, please don’t hesitate to get in touch by phone on 0756 891 919 – we may be able to shuffle another appointment by 5-10 minutes to make space for you to get in.
We have a waiting list where you are first in line for when appointments become available!
Arriving to your appointment late
We strongly urge clients to arrive to their appointments at the scheduled time, or around 5 minutes early. To keep our day running smoothly we do stick strictly to appointment times. Late arrival will result in a shorter treatment time. Less time = fewer lashes. Clients will be expected to pay the full treatment cost.
Bringing friends to your appointment
We don’t mind if you bring a friend or family member to your appointment, however, seating is limited in the reception area and we need to ensure there is enough seating for our clients, so we will ask that during your appointment they either wait in your treatment room or go to one of the local cafes or even sit by the beautiful lake.
Right to refuse service
We reserve the right to refuse service if a client arrives to their appointment intoxicated or under the influence of substances. If The Lash Spa staff are made to feel uncomfortable by a client in any way, we will politely refuse service.
If your lash goals are unrealistic e.g, not something offered in our lash gallery or packages – We may ask you to look elsewhere for a salon who are able to give you the desired look. Unfortunately, some salons apply thick, heavy lashes that will without a doubt cause damage to your lashes (pulling them out before the natural lash cycle is at its end). Our goal is to provide lashes that can be worn on an ongoing basis while maintaining healthy natural lashes.
If a client has lashes that are unsuitable for extensions, such as those with a recently done lash perm, or those with very few natural lashes due to damage we ask for that to be mentioned before making a booking so we can assess if an appointment would be suitable. If a client arrives and we find that their lashes aren’t suitable for extensions right now we will suggest they wait 2-6 weeks (depending on damage) before applying extensions.
We guarantee our lashes are the best. However, if we suspect a client has arrived to an appointment with the intention of taking advantage of our guarantee then we will not proceed with the appointment. It’s extremely rare for anyone to take advantage of our guarantee, but having such a strong guarantee backing the quality of our lash extensions does open us up to some unscrupulous people.
Premature Lash Extension Loss
If you follow our lash extension aftercare guidelines which your lash technician will go over with you, then your extensions should not fall off early.
If for some reason you are experiencing extensions falling off right after your appointment we will offer a complimentary touch-up, but it can only be done within 48 hours of your initial appointment. This will allow us to try to figure out the cause and add back the extensions.
We have this policy because in the past we’ve had people try to take advantage of our guarantee to get a free infill by waiting several weeks and then saying “I lost all my lashes within days”.
We know our lashes shouldn’t fall our prematurely because we do well over 100 sets of extensions each week and almost never have this complaint – so when we do get a “my lashes are falling out” message we know it’s a matter of figuring out what could be happening post-appointment to cause them to fall.